BTC BOARD OF DIRECTORS
Being a member owned Club, the BTC is guided by a Board of Directors consisting of nine Club members each serving 3 year terms. Every year a new group of three nominated and accepted members replace three outgoing members of the Board. The officers are charged with directing the Club through its yearly opportunities and challenges, budgeting, capital expenditures, event planning and any contigent issues. The Board of Directors works in close concert with the BTC Management team in all Club matters. The Board of Directors consists of the President, the Vice-President, Secretary, and Chief Financial Officer, with the remaining five Board members leading efforts in House & Grounds, Junior Development, Tournaments, Membership, and Entertainment. The Board meets formally once a month and stays in communication whenever issues and needs arise.
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Front Row: BJ Miller, Phoebe Chandler, Thelma Lancaster, Karen Spinardi; Second Row: George Maze, Bruce Gurganus, Lynne Rolley, Steve Cornell, Steve Pratt; Third Row: John Ward, Ken Stutz, Jerry Sontag
(not pictured: Pepi Ross and Mai Ichikawa-Abel)
ANNUAL MEETING - JANUARY 27, 2013
The Annual Reports that follow were, as in every year, the essential underlying foundation from which emerged the events that defined 2012 at the BTC. The House & Grounds' work on the new deck expanded the Club far beyond merely square footage. Our newly painted and landscaped facility was given the handsome upgrade it deserved. We said goodbye to an old friend and GM and welcomed a new one thanks to the earnest work of the Search Committee. We celebrated a USTA League National Champion 8.0 Men's team. The rejuvenated Club Doubles Tournament was a smashing success as was the Tittmann Cup where deserving juniors were acknowledged. The Canteen offerings continue to improve. The Club continued to offer activities outside tennis with its Friday Night Dinners and Speaker Series with member presentations and art and music events. The yearly parties in April, July and December were exceptional... and appropriately, the Club's year flew out on a high along with the spectacular aerial act at the Holiday Party.
The Berkeley Tennis Club Foundation celebrated its 5 year anniversary with an October party that started with a spirited wheelchair exhibition on Court 1. This was followed by a presentation about Youth Tennis Advantage, wheelchair tennis competition, and the Foundation's continuing endeavor of rescuing the courts of Berkeley High from it's present state as a parking lot. The Pacific Coast Senior and Family tournament once again attracted top players. A 10 and Under Open and Novice event was a hit on Court 1. While sixty members played and many volunteered to help put our brand on the championships, continued efforts will be made to enter more women. Rich and David Zavala were thanked for once again being the primary sponsors. Steve also thanked those who donated to the Foundation, which has contributed over $50k to the YTA, the NorCal Tennis Wheelchair Association, Operation Pride Tennis and for scholarships to tennis camps and private lessons for underprivileged youth.
Director of Tennis Lynne Rolley thanked the Club for a wonderful year of tennis and maintaining a fun, healthy environment in a beautiful facility. Tennis events in 2012 included an extremely successful "re-invented" Club tournament with over 120 entrants… Champions are on photo display in the case near the Tunnel Avenue entrance. There were 10 Happy Hour mixers, 20 Women's Drop-ins, and 10 Junior Hit-Arounds. In League play, the BTC brought home a National Doubles Championship (Men's 8.0) and several Sectional wins. Complimentary clinics for NorCal League teams were made available. Twenty five juniors played Junior League matches and the 10 and Under team won a regional event to qualify for Sectionals. The Tittmann Award Event, with both juniors and seniors playing, continues to increase in level of enthusiasm and participation.
Personnel Chair Bruce Gurganus reported that personnel policies and the Employee Handbook were updated by the committee. BTC employees now wear BTC shirts and name tags. Job descriptions were updated and employee bonus criteria revised. The 2013 Personnel Committee will be involved in performance
evaluation for the GM as well as negotiations of new contracts and evaluation of salary structures.
Bruce, also being Junior Development Chair, announced 10 new junior memberships and stated that the Sunday Hit-Arounds with pizza and refreshments were an effective way for juniors to get acquainted. Juniors Jenny Budd and Jonathan Shum were recipients for the Tittmann Awards this year and the event was further re-invigorated by the presence of the Tittmann family which visited from Colorado to participate in the function. The BTC fielded a team for the second year for the three month long Novice League which was played at on Fridays.
Finance Summary and /or Audited Finances available upon request.
House and Grounds Chair Karen Spinardi listed the number of projects completed and in progress in 2012 and planned for 2013. The lower deck expansion was finished in March, landscaping about the new deck and on the Tunnel Road side of the Clubhouse was planted. The Senior Room bathroom was made ADA compliant and a new cabinet with a 60" TV was installed for special sporting events. The Clubhouse, for the first time, is now protected with wireless fire, heat, and smoke alarm detectors connected via phone line to an off-site monitoring service. Future plans include installation of a seismic moment frame on the Clubhouse to mitigate earthquake damage. Preliminary plans for renovation and interior design (Jan Gunn) of the Women's locker room were made by Don Chandler with input from the entire H&G Committee. The Committee is in the process of obtaining hard figures and scheduling in order for Board and member approval in early 2013. Finally, very preliminary designs have been explored for remodel of the main offices and expansion of the upstairs exercise area.
President Miller then reported for the Membership Committee that the Club took in 19 new Senior Memberships, 3 Associate members, and 10 Junior members while receiving 20 resignations in 2012. All of the new members were invited to attend the meeting and BJ introduced those who could make it along with short bios that they had submitted. Don Jacobus made a request for photos of the new members be displayed in order that present members could put a face to the new names.
Consummate Entertainment Chair Thelma Lancaster redefined the spectrum of events at the BTC during her 3 year tenure on the Board. On her watch, the Club experienced a wide range of interesting events that tapped into the many talents of the multi-faceted membership. The Easter Egg Brunch, the 4th of July Party and the especially the Holiday Party with aerialists and all, were great hits. Thelma also guided such events as Geoff Hayes' Retirement party, the New Deck Opening & new General Manager Welcome party, the Summer Kickoff Bash and Junior Celebration at the pool, Jazz on the Deck with Gary and Karen Crangle. The Friday Night Speaker Series continued to be well attended with talks that included Caitlin Brostrom's "Houses of William Wurster", Dr. Allen Fox's "Tennis: Winning the Mental Match", Don Chandler's "Managing Hotel Design", Kenny Yip's "Tanzania Adventure" and a visit from TCHO Chocolate. Thelma targeted more youth entertainment and more inclusive family events as areas for growth.
Ken Stutz reported that the Club Doubles Tournament was a great success with plans to recreate in the Fall of 2013. The PCSF Tournament went well as described by Steve Cornell with undisclosed plans for "tweaks". The Cafe saw a Chef change, new outfits being worn by the employees, and new plates and dinnerware procured. The beer and wine selections were enhanced with additional distributors. New menus are being planned as well a study of food pricing and an offering of a sampling program for the coming year. Special Events plans for 2013 include the Mats Wilander Camp on February 10th and a new BTC/UC Berkeley speaker series.
Outgoing Board member and Fitness Committee chair Pepi Ross noted that our fitness area continues to be used for cardio and strength training but noted that and increasing number of members are utilizing Club equipment for dynamic training (routines that engage muscles in multi-directional movements that work the whole body while improving particular skills used in specific sports). Highly qualified trainers remain available to members including recently added Delency Baker. Highlights for the year consisted of the addition of a Free Motion Dual Cable Crossover machine, installation of 2 large high-definition flat screens, and reorganization of carpeted exercise room for more space to enhance workouts. A new equipment contractor was attained for servicing equipment. A Member Equipment Orientation Session was offered to aid members in attaining the goal of the Club's fitness facilities: to provide equipment, recognized as standard and necessary, as well as a space to build/maintain strength, conditioning and rehabilitate from injuries in order to play tennis at the highest level possible.
George Maze was at the forefront of the BTC's Long Range Plan. The methodology and process were described to be one of 1.) issues brought to the BOD throughout the past year; 2.) special Board meetings dedicated to address the long term issues; 3.) discussion with members; 4.) feedback reviewed by the Board and incorporated into the Long Range Plan. The Plan took into account the Club's Mission Statement, which emphasizes the dominant role of tennis while providing for other activities. The plan describes the Club's contemplated improvement for the next decade. Capital projects would include a remodeled women's locker room, expanded fitness facilities, a junior room, new offices, expanded/updated canteen kitchen while maintaining the tennis facilities at the highest of standards. It also looks to create greater focus on the integration new members, 3.5 and lower level players, and juniors. Building upon the improved annual Club Tournament with more events, investigating upgrades in food service, and organizing varied social, cultural and tennis events will be priorities. The plan seeks to attract new, younger members while expanding efforts to limit court crowding. While revenues would mostly consist of initiation fees an dues, increases from ballroom rentals and creation of a BTC Giving Program could aid in funding large projects. New rules for League play will be instituted to field competitive, teams of all levels with attention to the issue of court crowding. The complete Long Range Plan can be obtained upon request from the BTC Office.
Upon completion of the reports, BJ Miller announced the Member of the Year. This year the well deserving recipient was Don Chandler. Don selflessly shared his architectural expertise throughout 2012 in acting essentially as project manager for the completed new lower deck project. Additionally, being a member of the House & Grounds Committee, Don produced numerous design drawings for the soon to be remodeled women's locker room as well as preliminary drawings for office renovation and an expanded upstairs exercise area.
President BJ then announced the nominations of the incoming Board members… Phoebe Chandler, Steve Pratt and Jerry Sontag, all of whom were unanimously voted in. Outgoing Board members Thelma Lancaster, Pepi Ross, and John Ward were thanked for there efforts during the past three years.
The meeting ended with BJ handing over the reigns to new 2013 President Bruce Gurganus.
All of the committee annual reports can be obtained upon request from the BTC office.